Entering transaction comments

Menu 4.1

The Collector System allows you to add two types of comments when posting a transaction: automatic and manual.

If you choose to add automatic comments, the system prints a statement comment every time a particular transaction code is used. The comments are displayed at the bottom of the screen immediately after you enter the deposit slip information. Some automatic comments include the payment amount information. For example, "Comment: Advance Legal Fees Charged To Account of 100.00".

You can add manual comments by typing an asterisk in either the Source (*, D) or the Rec'd From (*, D) fields on the Posting screen. Manual comments must be no more than 50 characters long and they may be displayed over three lines with a maximum of 25 characters per line. If the line breaks in the middle of a word, use one or more extra spaces until the entire word displays on the next line. In the following example, the caret symbols show that the line breaks at the words "several" and "month".

To prevent the breaks from happening in the middle of the words, two spaces (pressing the Spacebar twice) were added before the word "several" to move the content so it was not split over the line breaks.