Regenerate letters/notices by batch

Menu 2.2

Using this option, you can regenerate letters/notices by batch. You can regenerate a batch as long as the letters/notices are still retained and the batch is set to print to file. For more information, see the following:

• Selecting batch options
• Enabling or disabling the batch prompt to automatically display in update routines

If your agency uses CU·Documents and you perform batch printing of letters/notices, The Collector System batches and prints letters/notices by letter ID or by customer. For more information, see Menu 10.7.85 - CU·Documents Setup.

1. From the Master menu, navigate to Correspondence > Letters/Notices (menu 2.2).
2. In the Letters/Notices window, select Re-Generate Letters/Notices, and press Enter or click Ok.
3. In the Re-Generate Letters/Notices window, select By Batch, and press Enter or click Ok.
4. In the Letter Batch Reporting Options window, select a batch, and press Enter or click Ok.

5. In the Time to Print Letters window, do one of the following, and press Enter or click Ok.

   • To print the letters/notices immediately, type NOW.
   • To print the letters/notices at a later time, type the time in 24-hour or regular format.

   For example, to print a letter/notice at 4:00 pm, type "16:00" or "4:00 pm". The Collector System recognizes both formats.

6. Do any of the following:

   Print one form

   1. At the Print all forms in unattended mode? prompt, click Yes.
   2. At the Send all forms to hold files? prompt, do one of the following:
      • To send the letters/notices to hold files for later printing, click Yes.
      • To not send the letters/notices to hold files, click No.
   3. In the Enter Date to Print on Letters window, type the date (in MM-DD-YY format) to print on the letters/notices, and press Enter or click Ok.
   4. At the OK to continue? prompt, press Enter or click Ok.

   If you entered a time in the Time to Print Letters window, the message Now sleeping until "print time" displays. At the specified time, the letters/notices print. If you typed NOW, the letters/notices print immediately.

   Print multiple forms

   1. At the Print all forms in unattended mode? prompt, click No.
   2. At the Send all forms to hold files? prompt, do one of the following:
      • To send the letters/notices to hold files for later printing, click Yes.
      • To not send the letters/notices to hold files, click No.
   3. In the Enter Date to Print on Letters window, type the date (in MM-DD-YY format) to print on the letters/notices, and press Enter or click Ok.

   4. At the OK to continue? prompt, press Enter or click Ok.

      If you entered a time in the Time to Print Letters window, the message Now sleeping until time displays. At the specified time, the letters/notices print. If you typed NOW, the letters/notices print immediately.

   5. In the Select Printer to Use window, select the printer or hold file to send the letters/notices to, and press Enter or click Ok.
   6. At the Ok to print? prompt, click Yes.
   Exit the prompt

   At the Print all forms in unattended mode? prompt, click Cancel.

7. If an error occurs when regenerating letters/notices, The Collector System creates an error log. At the Select your output destination prompt, do one of the following:
   • To view the error log on the screen, click View.
   • To send the error log to an email recipient, click Email.
   • To send the letters/notices to a printer, click Print.
     1. In the Select Printer to Use window, select the printer to send the error log to, and press Enter or click Ok.
     2. At the OK to print? prompt, press Enter or click OK.
   • To exit the error log, click Cancel.